Working with Documentation

Tracking user manuals, training materials and reference books doesn't have to be a cumbersome task.  In Mouse Tracks, documentation assets can be tracked just as easily as computers.  You can create a library of documents that can easily be searched.  Documentation assets can be checked in or out by any Mouse Tracks user who has inventory privileges.     

Adding Documentation
From the Documentation List click the Add command.

You can also quickly duplicate similar documentation records by clicking the duplicate record command.  Simply enter a new documentation Tag number and Mouse Tracks does the rest.

Deleting Documentation
Select an item from the Documentation List and click the Delete command. 

Checking-Out Documentation Assets to Users
To check-out documentation assets to your users, just edit the documentation record and select the User ID from the 'Checked Out To' drop down list.  The Mouse Tracks Inventory User ID is automatically displayed in the 'Checked Out By' box. 

To check-in documentation, simply clear the entry for 'Checked Out To'.

Record History
Mouse Tracks records any changes made to a documentation asset.  Therefore if you checked out a book to a user last week and they checked it in today, this information is now stored in the record's history field.

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