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Customizing Fields & Forms

Web Tracks allows you to define the label and placement of most of the field controls in the data entry forms. 

  1. From the main Menu Click on 'Admin'
  2. From the Admin Menu Click 'Field Translations'

Editing Field Translations
  1. Module - From the Drop Down List, select the table that contains the field you want to define.
  2. Show Only User Definable Fields - Choosing this option you will show you a list of the fields that Web Tracks treats as 'Custom Fields'. 
  3. Show all Fields in the Underlying Table - Choosing this option will show you every field in the selected table.  This includes built in fields that Web Tracks always uses as well as the user definable 'Custom Fields'.
  4. Double click an item in the list or click the Edit Command.

Field Label
Enter text to describe the field.

Field Rule

 Hide The field will not be displayed 
 Show The field will be displayed as read-only
 Editable The field is editable but can be left empty
 Required The field is editable and an entry is required

Field Rule Client (end-users)  
  • This is option only available for the 'Service Desk' module.
  • Same options as 'Field Rule' above. 
  • This allows you to have one set of rules for 'technicians' and another for 'end-users'.

Displayed in Tab Number
Specifies the tab in which the field will be displayed.  For example if you were modifying a service desk field and selected tab 1 the field would appear in the tab labeled 'Ticket Info'.

Displayed in Column Number
Specifies the column in which the field will be displayed.  1 for left hand column.  2 for righthand column.

Position within Column
This number is for sorting purposes.  Fields with lower numbers are displayed first.


 Modules in Web Tracks with Custom Fields

  • Computers (comp prefix)
  • Peripherals (periph prefix)
  • Software Assets (spi prefix)
  • Documentation (doc prefix)
  • Help Desk (event prefix)
  • Purchase Orders (po prefix)
  • Users (user prefix)

More Information

Once you make a change to a field translation, the new name will be used everywhere in the program. This includes all forms, reports, graphs.

You can change any of the fields translations in Web Tracks even if they are not 'Custom Fields'.  Just be aware that the documentation and help file will refer to the field names as their default value. This can be very useful to customize the program with your internal culture, or to make the program more user friendly with languages other than English.

Field translations are global (i.e., if you change a translation all Web Tracks users will see the new name).  

Web Tracks will not allow you to have two translations that are the same within the same table. 

The minimum length for a Field Translation is one character.  The maximum length is 50 characters.

The value stored in the database field is not affected by the name of the translation.

The database fields <table-prefix>UserDrop1 and <table-prefix>UserDrop2 are for custom drop down lists.  These list can be managed under Admin--Lookup Tables--User Definable Tables.

Custom Field Information

 Default Translation  Database Field  Data Type  Web Tracks Display
 User Drop 1  <table-prefix>UserDrop1  nvarchar(50)  Drop Down List - Values stored in related table
 User Drop 2  <table-prefix>UserDrop2  nvarchar(50)  Drop Down List - Values stored in related table
 User Text 1  <table-prefix>UserTxt1  nvarchar(50)  Text Box
 User Text 2  <table-prefix>UserTxt2  nvarchar(50)  Text Box
 User Text 3  <table-prefix>UserTxt3  nvarchar(50)  Text Box
 User Text 4  <table-prefix>UserTxt4  nvarchar(50)  Text Box
 User No. 1  <table-prefix>UserNum1  FLOAT  Spin Edit - Number with two decimal places
 User No. 2  <table-prefix>UserNum2  FLOAT  Spin Edit - Number with two decimal places
 User Date 1  <table-prefix>UserDate1  DATETIME  Text Box - Date in 'Short Date' Format
 User Date 2  <table-prefix>UserDate2  DATETIME  Text Box - Date in 'Short Date' Format
 User Bool 1  <table-prefix>UserBool1  BIT  Check Box on Forms, True/False on Reports
 User Bool 2  <table-prefix>UserBool2  BIT  Check Box on Forms, True/False on Reports

See also